Maintaining a clean and well-organized workplace is essential for a healthy work environment and maximizing productivity, especially concerning time management. However, when done in-house, it can be daunting and time-consuming, diverting your focus from core business activities. Outsourcing your cleaning services is a strategic move when it comes to time management in the workplace, it offers an optimal solution that allows you to save time, improve efficiency, and focus on your business while enjoying the advantages of a clean workspace.
Many businesses overlook a key element that can greatly affect their operational efficiency and the well-being of the staff — workplace cleanliness. Maintaining a tidy, sanitary workspace has pivotal benefits but consumes a substantial fraction of the time and effort that could otherwise be spent on crucial business activities. Here are some practical tips for a clean workplace environment, that promote time management in the workplace, allowing you to concentrate on growing your business.
The Connection Between Time Management And Cleaning Service In The Workplace
Hiring cleaning services provides you with quintessential time management skills – the art of delegating. It’s a strategic move, allowing you to prioritize essential tasks effectively. Think of it as striking off a significant, recurring item on your to-do list without lifting a finger. These services free up time, enabling you and your team to focus on important tasks. You and your team can spend less time maintaining the workspace and more on meeting essential deadlines, thus improving productivity.
The benefits of time management through outsourcing cleaning tasks are not to be underestimated. Improving your time management skills is essential, and these services can do that. They operate within set time limits, ensuring swift, efficient cleaning, leaving you to invest your time in crucial tasks. Effective time management isn’t just about the tasks that improve your time management; it’s also about ensuring a better work-life balance. By offloading cleaning tasks, you empower your team to manage their time well, leading to a better work-life balance.
Types Of Professional Cleaning Services
Commercial Cleaning Services are typically hired for more extensive commercial properties like offices, hospitals, warehouses, etc. These services range from general office cleaning after office hours to more complex tasks, like cleaning carpets, tiles, and HVAC systems. They specialize in larger cleaning projects and can offer a wide range of services, often available outside regular office hours.
Janitorial Services take care of everyday cleaning tasks. They perform functions like dusting, mopping, vacuuming, restroom cleaning, and garbage removal. Some janitorial services also handle maintenance work like minor repairs. Frequent maintenance keeps the workplace clean daily and can manage minor repairs and essential maintenance.
Specialist Cleaning Services refer to services with special equipment and expertise to handle specific cleaning needs. This could include carpet cleaning, window cleaning (especially for high-rise buildings), or special sanitation services. Deep and thorough cleaning, expertise in specialized areas, the best choice for occasional needs
Essential Aspects Of Workplace Cleaning
Common areas should be cleaned regularly, including employees’ workstations, the reception area, hallways, stairwells, and elevators; these areas are the most frequently used and will likely quickly accumulate dirt, dust, and germs. Regular vacuuming of carpets, wiping surfaces, dusting of furniture, and emptying trash bins are crucial cleaning activities that help keep these areas clean and germ-free. Certain workplace areas need special attention when it comes to cleaning. These include:
- Washrooms: These require daily deep cleaning and disinfection due to the high volume of use and the nature of activities carried out. It’s essential to properly clean and sanitize all surfaces, including toilets, sinks, and floors.
- Kitchens/Breakrooms: Employee kitchens or break rooms are areas where food is prepared and eaten. Regular cleaning of countertops, sinks, fridges, microwave ovens, and other appliances is essential for food safety and to prevent the spread of germs.
- Conference rooms: These rooms are often the face of the company for visitors and clients. Hence, maintaining them well is harmless to the company’s image. Regular dusting, vacuuming, and surface cleaning are a must.
Electronic equipment like computers, keyboards, telephones, and printers are integral to the modern workplace. They’re used constantly and are often shared between employees. This frequent usage makes them a hotspot for dust accumulation and germ transfer.
Regular cleaning not only reduces the spread of germs but also helps to extend equipment life. Dust can cause machines to overheat and break down, leading to expensive repairs or replacements. Therefore, a schedule for regular cleaning and disinfection of electronic equipment should be part of the workplace cleaning routine.
Establish A Cleaning Schedule For Productivity.
Cleaning schedules, essential for effective time management in the workplace, are foundational to maintaining a consistently clean and efficient workspace. They ensure everyone is on the same page about their responsibilities, avoiding confusion and gaps in upkeep. Begin by listing all the cleaning tasks that need to be done around the workplace. This could range from simple tasks like emptying waste bins and dusting surfaces to more complex ones like sanitizing communal areas and cleaning windows.
After compiling your tasks list, it’s time to determine how often each task needs to be performed. Some tasks may require daily attention, such as wiping down desktops, decluttering workspaces, and maintaining the cleanliness of shared areas like the kitchen and restrooms. Other tasks, like window cleaning or vacuuming, may only require a weekly or monthly approach.
Assign tasks to team members based on their roles, workspace location, and preferences while considering time management in the workplace. For instance, it seems logical for an employee to manage the cleanliness of their workstation. However, shared spaces could rotate among employees or teams. When assigning responsibilities, ensure that expectations are clear and roles are agreed upon to avoid misunderstanding or conflict and promote efficient time management in the workplace.
Keep A Well-Stocked Cleaning Supply Cabinet
Providing easy access to necessary supplies empowers employees to tackle tasks independently, promoting an overall sense of cleanliness and care. Choose a dedicated space for your cleaning supply cabinet – preferably in a central and easily accessible location. Ensure all employees know their positions to avoid confusion and maximize efficiency. If you have a larger work area, consider having multiple stations to provide convenient supply access.
An organized cabinet helps employees quickly find their needs and return items to their designated places. Allocate specific areas for cleaning products, such as disinfectants, wipes, and paper towels. Labeling shelves can be beneficial in maintaining long-lasting organization. Ensure that your cleaning supply cabinet has the following vital products:
- Disinfecting wipes
- Spray cleaners (multi-surface, glass, etc.)
- Paper towels
- Microfiber cloths
- Hand sanitizers
- Garbage liners
- Gloves
- Toiletries (hand soap, tissues, toilet paper, etc.)
How To Choose The Best Cleaning Service For Better Time Management
Mastering time management in the workplace aligns with choosing the appropriate cleaning service. If better time management is the goal, learning how to select an apt cleaning service is the first step. Understanding your workplace’s cleaning needs is crucial to managing your time well and using time management tools. The order of importance of tasks determines what you need from a cleaning service, be it daily cleaning, deep cleaning, or specialized sanitization services. A clear grasp of these aids practical time management skills, putting you in control of your time.
When choosing a cleaning service, certain factors can influence better time management. Consider the cleaning service’s ability to deliver work on time, use of time tracking software, adherence to set time limits, and capability to handle multiple tasks simultaneously. A service offering flexibility regarding time blocks can also help you utilize your time more efficiently.
Time management at work is important in how you spend your time. An efficient cleaning service handles the tasks in order of importance and urgency, allowing you to manage your time effectively. Remember, the idea behind time management is to work smarter, not harder.
Maintaining cleanliness in a workplace is a crucial aspect of any thriving business. However, it need not infringe on your already demanding schedule. By implementing these cleaning tips, you can create a workplace that is efficient, healthier, and more pleasant for your employees, allowing you to focus on the tasks that make your business flourish. Contact Blizzard Clean to reduce the time you spend cleaning and get done with your tasks.